Administrative and Personal Assistant Job at System One, Torrance, CA

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  • System One
  • Torrance, CA

Job Description

Administrative & Personal Assistant opportunity to Design-Build Construction Company Owner with multiple Rental Properties


Searching for an individual to support both personal and professional needs as a construction company administrator, rental property manager, and personal assistant.
  • Ideal candidate is someone familiar with or interested in learning about real estate and/or home building.
  • Looking for someone who is multifaceted that isn’t afraid to roll up sleeves when needed; punctual, efficient, and able to multitask and switch gears easily.
  • Candidate is local to the South Bay or in close proximity as all tasks are in the area and sometimes last minute.
  • Schedule: Monday through Friday 8:304:30 with the occasional afterhours and weekend responsibilities (tenant emergencies, rental showings). Some remote possibilities after training/trial period.

Property Management Responsibilities: 40% of workload

Property Management License not required; Owner has 3 rental properties in Redondo Beach, which include 13 units total.
  • Will serve as a main point of contact for all tenants, coordinate maintenance, property showings, and new leases.
  • Includes expense tracking with Google Sheets & QuickBooks, tenant file organization, scheduling with maintenance contractors, advertising & showing properties for rent, general tenant correspondence & building management.
  • Individual should be prepared to handle afterhours emergencies with tenants.
  • Accounting & Data entry.

Construction Company Administrator Responsibilities: 50% of workload

Company performs residential remodels and home building in the South Bay.
  • Candidate will assist in client and subcontractor correspondence by sending emails and making phone calls.
  • Maintain organization for client project files in Google Drive by creating finish schedules and compiling spec sheets.
  • Manage project accounting, create and send invoices, and track project expenses.
  • Source and order materials for projects.
  • Track hours and receipts for inhouse laborers.
  • Accounting & data entry.

Personal Assistant Responsibilities: 10% of workload

Candidate will be expected to work out of home-office (partial remote option after trial period).
  • Expected to assist with personal tasks including, but not limited to; grocery shopping, running errands, placing online orders, coordinating with housekeepers and gardeners, and picking up mail.
  • Candidate should also be comfortable with large dogs and cats.
  • Potential afterhours work (checking on pets if Owner is out of town)

Skills, Experience, and Abilities:

  • Proficient in Google Sheets and QuickBooks Online is essential.
  • Organizational skills are required daily in Google Drive and in physical office space.
  • Must have own car, job requires daily driving with occasional long distance.
  • Professional skills; will regularly need to meet with clients and contractors in person.
  • Formal writing skills with the ability to draft professional correspondence and technical documents.
  • Confidentiality and discretion for handling sensitive business and personal information.
  • Comfortable with Apple Software/Macbook.
  • Ability to work with various design software’s (Adobe, AutoCad, Canva) and creativity is a major plus.
  • Attention to detail.
A Plus: Architectural plan reading, drafting, design, AutoCAD

Benefits:

  • Salary + Bonus = total 1st year compensation of $55K (30 hour work week with the ability to work remote once fully trained)
  • Flexible PTO
  • Opportunity to gain experience in many areas including but not limited to: residential real estate sales & leases, rental property & tenant management, residential home design and building, property ownership, tax filing and accounting.
  • Great mentor, manager, environment and opportunity.

#M1
#LI-JZ1

Job Tags

For contractors, For subcontractor, Local area, Work from home, Home office, Trial period, Long distance, Flexible hours, Monday to Friday,

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