Job Description

Associate Director for Shared AHW Human Resources

AHW Shared Human Resources

As the community center of the University, the Illini Union draws together all members of the University with approximately 16,000 visits of students, faculty, staff, alumni, and guests on a daily basis. We are seeking individuals with diverse backgrounds who can help create and foster communities that strive toward this vision. This includes supporting the academic mission of the University by developing environments conducive to student learning and academic success, respecting, appreciating, and advocating for the diversity of our student population, and supporting the holistic development of all our students.

Job Summary

Provide leadership for human resource processes and developing strategies to support the shared services for the AHW units to include but not limited to the Illini Union, Student Affairs Technology, Counseling Center, University Parking, and AHW Marketing.

Duties & Responsibilities

Leadership

• Leads the Shared AHW Human Resources units that provide Human Resources support to and payroll processing for AHW employees. Provides professional direction to staff members, offers training and development opportunities, and on-going supervision.

• Assists with facilitation of organization-wide processes, such as strategic planning, goal setting, financial/budget planning, and customer service activities.

• Engages and implements AHW’s diversity, equity, and inclusion initiatives.

• Collaborate with other departments and internal stakeholders with a view to ensuring execution of all Shared AHW Human Resources initiatives.

• Direct all academic professional and civil service search processes.

• Provides technical advice and problem solving assistance to stand and/or supervisors regarding personnel issues.

• Responsible for the oversight of the Payroll Operations for the Shared Services Units.

• Serves as an advisor on the Illini Union Executive Team, providing an HR perspective for operational and strategic planning.

Administrative Operational

• Develop and oversee department HR budgeting to ensure appropriate allocation of resources.

• Provide the organization with a centralized resource, to include sourcing and talent acquisition strategies, interviewing assistance and training, application processing, advice on affirmative action guidelines and search processes, new hire orientation/onboarding, and application processing and interview scheduling.

• Participates in succession management and workforce planning in collaboration with senior leadership team.

• Oversee the Performance Management program, to include recommendations for salary levels based upon external market data and considering internal equity issues in addition to being the primary administrator of the Campus Wage Program and Salary Planner.

• Assist with facilitation of certain all-building processes, such as strategic planning, goal setting, financial/budget planning, and customer service activities.

• Make recommendations on allocation of other staff development resources, as requested.

• Assist in the development, implementation, interpretation, and administration of human resource policies and procedures in accordance with state and federal regulations, as well as university policies and rules.

• Supervise the maintenance of applicant and employee files.

• Oversee performance evaluation process, to include recommendations for salary levels based upon external market data and considering internal equity issues in addition to being the primary administrator of the Campus Wage Program and Salary Planner.

• Act as unit Departmental Classifier, conducting job audits and utilizing job analysis techniques to determine possible position upgrades and changes to classification specifications.

• Interpret and apply policies and procedures related to immigration statuses inclusive of the visa and PERM process.

Employee Relations

• Provide support to staff and offer interpretation of HR policies, job duties, work conditions, wages and salary, and employee benefits; provide employee coaching and counseling on at all levels; facilitate conflict resolution.

• Investigate complaints and grievances and recommend direction of disciplinary actions, resolution of employee relations conflicts, and resolution of grievances.

• Primary point of contact to serve on Campus Management Team for Collective Bargaining Agreements negotiations for all shared services operations.

• Interpret all statutes, rules, policies, procedures, and labor contracts to ensure compliance and to resolve disagreements, to ensure consistent and fair treatment of employees, and to minimize risk to employees and the organization.

• Coordinate employment practices with OAE Office to achieve diversity goals and maintain non- discriminatory employment practices.

• Supervises the maintenance of applicant and employee files inclusive of annual audit to include all areas of oversight.

Analytics

• Overall accountability for data integrity to include quality, accuracy, and usability of employee data and related interfaces, by implementing adequate controls and audits.

• Engage in research, data extrapolation, and analysis of current and future trends in all areas of Human Resources.

• Oversees programs focusing on continuous process improvement. Assists in the development of techniques for evaluating program activities.

Additional Physical Demands

The position is not eligible for a fully-remote work environment.
Most work will be performed in a typical office environment, with extended periods of sedentary work.

Minimum Qualifications

Education:

• Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.

Experience:

• Five (5) years of work experience performing professional-level human resources duties.
• Demonstrated professional human resource experience in a higher education environment.
• Management, supervision, and/or administrative experience.
• Experience utilizing applicant tracking, employee management systems, and/or other HR reporting tools.
• Experience researching, developing, implementing, and/or interpreting HR policy.

Preferred Qualifications

Education:

• Master’s degree in human resource management, human resources development, organizational leadership, or related field.

Experience:

• Experience overseeing HR functions for multiple departments.
• Experience with HRIS and Data Analytics for generating comprehensive reports.
• Experience with strategic planning for human resources operations.
• SHRM certification.

Knowledge, Skills and Abilities

• Knowledge of various State and Federal laws and policies including Equal Employment Opportunity/Affirmative Action, the Fair Labor Standards Act (FLSA), ADA, FMLA, and other laws.
• Ability to develop, manage, and optimize budgets for HR programs, projects, and departmental expenses.
• Knowledge of time/leave policies, payroll, and worker’s compensation.
• Strong supervisory, time management, confidentiality, and organizational skills.
• Ability to interact effectively with students, faculty, and staff of various diverse competencies and cultural backgrounds.
• Excellent interpersonal and communication skills.
• Strong federal and state employment law knowledge.
• Intercultural skills and a commitment to inclusive practices.

Appointment Information

This is a 100% full-time Civil Service 5020 - Human Resource Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the posting closes. The salary range for this position is: $95,000 - 105,000, commensurate with experience and qualifications. Sponsorship for work authorization is not available for this position. This position is eligible for a hybrid work schedule (remote work and in-person work in Urbana-Champaign each week).

For more information on Civil Service classifications, please visit the SUCSS web site at

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on January 5, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Student Affairs HR at sa-hr@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1028171
Job Category: Professional and Administrative
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Job Tags

Remote job, Permanent employment, Full time, Work experience placement,

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