Job Description
We are looking for a proactive and highly organized individual to take on the role of Chief of Staff. In this position, you will support a senior executive by managing daily tasks, assisting with both personal and professional projects, and ensuring smooth communication across teams. This role requires someone who is adaptable, detail-oriented, and capable of working independently in a fast-paced environment.
Key Responsibilities
Executive Support:
Manage the executive's calendar, meetings, and communications.
Assist with reservations, research local services (e.g., plumbers, cleaners, doctors), and support administrative tasks such as legal and KYC paperwork.
Handle outreach to potential clients or candidates via email and LinkedIn, ensuring professional and timely follow-ups.
Administrative and Operational Support:
Research and negotiate with local service providers.
Oversee schedules and updates for listings (e.g., on platforms like eBay and Airbnb).
Facilitate communication between internal teams and external partners, ensuring project milestones are met.
Communication and Outreach:
Conduct cold outreach to potential clients or candidates, ensuring clear, effective communication and accurate record-keeping of outreach efforts.
Requirements
Must be based in San Juan, Puerto Rico.
Fluent in both English and Spanish, with excellent written communication skills.
Responsive to messages, including weekends as needed (though weekend work is not expected).
Strong organizational skills with a keen attention to detail and the ability to juggle multiple tasks effectively.
Reliable, trustworthy, and capable of handling confidential information with discretion.
Comfortable working independently, taking ownership of work responsibilities.
Proactive with the ability to anticipate needs and manage ongoing tasks.
Tech-savvy, with experience using tools like Notion and Google Calendar.
Previous experience as an Executive Assistant supporting senior executives or founders is required.
Nice-to-Have:
Experience with cold outreach and maintaining records of outreach efforts.
Familiarity with negotiating rates and managing operational logistics with service providers.
Experience managing broad organizational responsibilities.
Benefits
Fully Remote Work: Enjoy the flexibility of working from anywhere within the required time zones.
Dynamic Work Environment: Join a growing startup with a collaborative and innovative team.
Flexible Hours: Enjoy a flexible schedule with occasional weekend availability.
Professional Development: Gain exposure to executive-level projects and growth opportunities.
Holiday Orientation: U.S.-based holidays.
Recruitment Process
Application Submission
Screening
Top-Grading Interview
Skills Assessment
Client Interview
Job Offer
Onboarding
This version keeps the language approachable and professional, emphasizing the role's key responsibilities and requirements while maintaining a friendly tone. Let me know if you would like any further adjustments!
Employment Type: Full-Time
Salary: $ 75,000.00 Per Year
Job Tags
Holiday work, Full time, Local area, Remote job, Flexible hours,