Job Description

Position Summary:

This position is responsible for the accuracy and integrity of accounting for the organization. This includes accurate, compliant, and detailed management of accounts receivable, accounts payable, payroll, compliance, budgets, records and financial reporting. This role acts as a leader and partner to the Executive Leadership team by supporting strategic financial planning and analysis to drive decision-making and ensure sustainable growth.

This is a full-time exempt position that reports to the Executive Director and works closely with the leadership team including Human Resources and Development.

Essential Responsibilities:

Budget

· Lead the annual operating and capital budget process to ensure financial sustainability and growing service to the community.

· Collaborate with leadership team to monitor budget, expenses, and revenues

· Prepare and track monthly financial statements including Balance Sheet, Profit and Loss Statement, A/R Aging Summary and Statement of Cash Flow.

· Build live monthly budget for each department as revenue streams increase

· Facilitate RFP for 3rd party annual single audit and complete annual 990

Payroll

· Manage administration of and process Bi-weekly payroll

· Monitor and facilitate accurate and compliant W4’s and W2s

· Monitor Unemployment, FAMLI and other payroll taxes

· Monitor and facilitate all payroll deductions

· Manage the administration of and process expense reimbursements

· Work closely with Human Resources to ensure compliance with state and federal labor laws

· Work closely with Human Resources and COO to ensure Integrations of payroll systems and compliance with organizational policies and procedures.

· Ensure all annual tax forms, worker’s compensation forms, tangible tax forms, and other governmental documents are completed in conjunction with payroll provider

· Collaborate with Operations Director, Human Resource in the selection and implementation of an integrated payroll system

Accounts Payable & Receivable

· Prepares bank deposits and backups

· Process accurately all monetary, in-kind, and credit card donations received on a weekly basis

· Track and monitor program grants

· Monitor and facilitate 1099s

· Process bank deposits and reconcile bank accounts

· Complete general ledger account reconciliations and report on month-end results

· Reconcile tracking spreadsheets, enter donations, and process acknowledgments

· Respond to donor inquiries about gifts made

· Track and process all vendor payments

· Process and submit all grant and other reimbursement requests

Compliance & Internal Fiscal Policies

· Develop and maintain written accounting policies and procedures

· Oversee fixed assets and maintain inventory control system

· Stay abreast of laws, industry trends, grant requirements, and best practices to inform strategic financial decisions

Reporting and Records

· Create and administer financial record retention files

· Create and submit Bi-weekly and monthly reports to Executive Director and the Board

· Budget reporting, analysis, and forecasting

· Oversees and manages the relationship and workflow with the contract accountant

· Facilitate coordination with auditors to ensure effective communication, preparation, organization, and review

· Coordinate, inform and consult with the Treasurer of the Board on monthly financials and budget

Grants Compliance

· Assist in preparing backup documentation for monthly grant reporting

· Maintain electronic grant files for awards and contracts

· Comply with state and federal grant requirements.

· Advise allowable activity on grants from financial perspective

· Prepare for and participate in in any grant program audits, reviews, and meetings

· Direct monthly financial documentation processes for grants

Other Responsibilities:

· Maintain a high level of confidentiality when interacting with budget and financial information and data

· Respond respectfully and effectively to people of all cultures, classes, races, ethnic backgrounds, sexual orientations, and faiths or religions in a manner that recognizes, affirms, and values the worth of individuals

· Move RECOVERYWORKS’s Mission forward while upholding and incorporating RECOVERYWORKS’s Core Ideology & Values

· Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. There may be other duties needed to drive our mission, meet our strategic goals and abide by our organization values.

Position Requirements:

· Participation in RECOVERYWORKS all staff in person events which may require travel

· Colorado residency and ability to relocate to Lakewood Colorado or Denver Metro area

· Provide proof of legal ability to work in the United State of America

· Provide two references

· Ability to work remotely with reliable Internet service and a reasonable remote workspace to conduct business calls

· Access to reliable transportation

· Consent to and pass a background check

· Valid Driver’s License, a vehicle to drive for RecoveryWorks and proof of insurance

Skills Required:

· CPA

· Expert knowledge of spreadsheets

· Proficiency in financial software and advanced knowledge of Microsoft Excel and other financial analysis tools

· High ethical standards and a commitment to integrity and transparency.

· Experience managing account reconciliations, performing month-end and year-end close procedures

· Solid grasp of accounting principles, including debits and credits.

· Familiar with revenue recognition principles, and accounts receivable experience

· Knowledge of financial systems, grants, indirect cost rates, and standard non-profit finance requirements

· Strong organizational and problem-solving skills

· Excellent written and oral communication skills

· Ability to both engage guests in services and set firm limits and expectations.

· Able to advocate and negotiate in an assertive but tactful manner both internally and with community agencies, to have clients’ needs met.

· Skill in operating office equipment, including computers (including e-mail), software (e.g., Microsoft Word, Excel) and telephones.

· Able to maintain client confidentiality.

· Knowledge, work history and/or education specific to milieu management, day-center operations, addiction, mental health, housing and homelessness a plus.

Skills Preferred:

· Knowledge, work history and/or education specific to milieu management, day-center operations, addiction, mental health, housing and homelessness a plus.

· Experience with an integrated payroll system such as Paylocity, PayCom

Qualification Requirements – Educations and/or Equivalent Experience

· Experience and interest working with disenfranchised persons.

· Bachelor’s degree or equivalent work experience in accounting or finance

· 4+ years experience as a accountant

· 4+ years experience with non-profit accounting

· 1+ years work with diverse communities

Work Location, Schedule, and Environment:

· Hybrid Lakewood Navigation Center/Hotel Location and remote OR All In person at hotel or All in person at Navigation Center

· Flexibility and capacity to work in a fast paced, fluid, changing work environment

· Administrative tasks will require work in a home office or office setting

· Working on a computer for multiple hours at a time, sitting or standing

· Wearing a mask when required by RECOVERYWORKS policies

· Bending, twisting, and lifting associated with event site setup

· Indoor/outdoor work with varying temperatures and noise levels

Compensation :

Annual Salary/Hourly Pay Range: $65,000-75,000 Annually Bi-weekly pay periods

Benefits

Full-time Regular Benefits: 100% Employer paid employee medical, dental, and vision insurance for employee plus one dependent; IRA with up to 3% employer’s match and 11 paid holidays, 2 paid Personal Days, accrued Health Time and Personal Time Off.

EEO Statement:

RECOVERYWORKS is an equal opportunity employer. RECOVERYWORKS is committed to providing an inclusive and welcoming environment for staff, volunteers vendors, and guests. RECOVERYWORKS welcomes applications from all, and strongly encourage women, people of color, people with disabilities, immigrants, and LGBTQIA+ people to apply.

How to apply:

External applicants email a resume and cover letter to Rebecca Martinez ([email protected]), James Ginsburg ([email protected]) and TC McCracken ([email protected]). Resume and cover letter should inform RECOVERYWORKS of your experience and how it relates to the position.

Internal applicants email a letter of interest and a summary of qualifications or resume to Rebecca Martinez ([email protected]) and TC McCracken ([email protected] ). within 48 hours. All internal applicants can apply for positions anytime the position remains open, however, RECOVERYWORKS requests that internal applicants notify and apply for positions within 48 hours for business purposes.

Job Types: Full-time, Part-time

Pay: $65,000.00 - $75,000.00 per year

Expected hours: 30 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Accounting: 5 years (Preferred)

License/Certification:

• CPA (Preferred)

Ability to Commute:

• Lakewood, CO 80214 (Preferred)

Ability to Relocate:

• Lakewood, CO 80214: Relocate before starting work (Required)

Work Location: In person

Job Tags

Remote job, Hourly pay, Weekly pay, Holiday work, Full time, Contract work, Work experience placement, Work from home, Relocation, Home office, Outdoor, Flexible hours, Shift work, Monday to Friday,

Similar Jobs