Job Description

Job Title: Program Coordinator - PT (Office Administrator and Bookkeeper)

Location: Chicago, IL (Hybrid – 1 to 2 days onsite)

Industry: Think Tank

Pay: $20–$22/hour

About Our Client

Addison Group is hiring for our client, a mission-driven think-and-action tank. Their Chicago-based team is seeking a detail-oriented and proactive Program Coordinator to support key administrative, bookkeeping, and event coordination efforts.

Job Description

This part-time position (10–20 hours per week) is ideal for a reliable and organized professional who enjoys contributing to impactful work. You’ll collaborate with a small, dynamic team to ensure the smooth running of internal operations and community-focused initiatives.

Key Responsibilities

• Provide administrative support for internal teams and special projects
• Track receipts and complete expense reports
• Maintain and update office and financial records
• Organize logistics for meetings and events, including location booking, catering, and promotional efforts
• Create mailing lists and assist with outreach to nonprofits and community stakeholders
• Conduct light research and prepare briefing materials
• Schedule meetings and maintain data in tools like AirTable and G-Suite
• Occasionally assist in-person at the office (typically Tuesdays or Thursdays)

Qualifications

• Bachelor’s degree preferred
• 1–2 years of experience in administrative support, program coordination, or bookkeeping
• Strong writing and communication skills are a must
• Proficiency with Microsoft Office Suite, Google Suite, and Zoom
• Detail-oriented with strong organizational and problem-solving skills
• Comfortable working independently and within a collaborative team

Additional Details

• Schedule: Flexible part-time schedule; ideally 9:30 AM–12:30 PM M–F or longer blocks on M/T/TH
• Contract Length: 6+ months

Perks

• Work with a passionate team making a real-world impact
• Flexible schedule and collaborative environment
• Long-term opportunity through end of year

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.  

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