Job Description

Avasant is currently seeking an experienced Senior Executive Assistant to support Avasant’s CEO & Chairman (who is based in Los Angeles, CA).As a global organization, we are seeking someone who is passionate about opportunities for career advancement, exposure to a multifaceted company, and who possesses an entrepreneurial spirit.

Job Duties and Responsibilities

• The Candidate will support heavy calendaring and booking of travel for Avasant CEO.

• The Candidate will work directly with CEO’s operational and sales leads to support all efforts related to Office of the CEO.
• The Candidate must possess a strong sense of urgency, be solution-oriented and resourceful, have proactive follow up skills, be task-oriented, and be able to anticipate needs.
• The Candidate must have strong organizational skills, be detail-oriented, and possess excellent communication skills.
• This Candidate should be personable and have a positive attitude.

Additional support activities include:

• Juggling executive needs and ensuring priorities are maintained.
• Use good decision-making skills to determine the level of urgency of matters brought to their attention and work accordingly.
• Coordinate complex travel arrangements.
• Coordinate and liaise with other leadership and other support staff on a regular basis.
• Complete tasks related to personal matters (calling doctor’s offices, paying bills, arranging gifts, etc.).
• Support all matters related to CEO’s day-to-day activities.
• Manage email correspondence by sorting, filtering and prioritizing communications.
• Provide daily updates to CEO and his team on email inbox messages and tasks to be completed.
• Support the planning and facilitation of large meetings with internal and external parties.

Required Education, Skills & Experience

• A minimum of 2 - 5 years’ experience supporting C-level executives (CEO, CFO, COO).
• Experiencing scheduling and managing C-Suite calendars.
• Polished and experienced in liaising with external parties, clients and their teams, and C-level network.
• Experience scheduling domestic and International travel and logistics.
• Experience working in a corporate environment (non-government).
• Strong correspondence, typing, phone etiquette, and writing skills (memos, emails, documentation).
• Strong MS Office Suite skills (Outlook, PowerPoint, Excel, Word).
• Bachelor’s degree in business administration, marketing, communications, or similar.

Other Requirements

• This role is onsite and requires to be in office Monday-Friday.
• Be able to take feedback constructively.
• Ability to adapt to last-minute requests, and short notice changes to the CEO’s schedule.
• Self-directed and proactive, and possessing the ability to take direction.
• Able to work independently in a fast-paced environment across multiple time zones and geographies.

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