Job Description

Seeking LATAM-based candidates who are LATAM citizens. Only English CVs will be accepted.

Position : Chief of Staff

Working Schedule : 8 AM - 5 PM CST, 9 AM - 6 PM CST, or 10 AM - 7 PM CST (Client is flexible within these hours, must have 6 hours of overlap)

Salary Range : 1,800-2,000 USD/ month (the final salary will be determined by the candidate's level of experience and at the discretion of the client)

Overview:

We are seeking a proactive, highly organized, and resourceful Chief of Staff to support senior leadership. As a remote position, the Chief of Staff will play a critical role in streamlining operations, managing key projects, and providing strategic guidance to ensure the organization achieves its goals efficiently.

Key Responsibilities:

Strategic Planning and Execution

• Collaborate with leadership to define and execute organizational strategies.
• Track and analyze progress toward business goals and KPIs.
• Lead cross-functional initiatives and manage high-priority projects.

Operational Oversight

• Optimize daily operations and business processes for maximum efficiency.
• Identify and resolve bottlenecks or inefficiencies across teams.
• Oversee task prioritization for leadership and ensure timely execution.

Communication and Coordination

• Serve as a central point of communication between leadership and stakeholders.
• Facilitate seamless collaboration across departments.
• Draft high-quality presentations, reports, and correspondence.

Project Management

• Plan, manage, and execute critical initiatives, ensuring timely delivery.
• Proactively identify risks and implement mitigation strategies.
• Maintain accountability for project outcomes and report progress to leadership.

Leadership Support

• Provide executive support to the CEO, including scheduling, correspondence, research, and occasional personal tasks such as travel planning, event planning and coordination of family priorities.
• Represent the executive team in meetings or events when necessary.
• Foster a positive, collaborative, and results-driven company culture.

Qualifications:

• 3+ years of experience in a senior management, operational, or similar role (Chief of Staff experience preferred).
• Strong proficiency in ChatGPT, Slack, Google Suite, and QuickBooks (basic accounting knowledge required).
• 3+ years of experience with calendar and email management.
• Exceptional organizational, analytical, and problem-solving skills.
• Excellent written and verbal English communication skills.
• Proven ability to manage multiple priorities in a fast-paced, remote environment.
• A strategic thinker with keen attention to detail.

Preferred Qualifications:

• Experience with Canva or other graphic design tools.
• Content writing experience on behalf of executives or clients.
• Familiarity with e-commerce, marketing, or related fields.
• Familiarity with project management tools such as Asana, Trello, or Notion.

Key Competencies:

• Leadership and proactive decision-making.
• Effective project management and execution.
• Strong relationship-building and stakeholder management skills.
• Strategic thinking and adaptability to changing priorities.

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