Job Description

At Haynes Mechanical Systems, we have spent over 56 years building a company that we can be proud of - a company that focuses on working together with our customers to provide solutions to their heating, ventilation, and air conditioning needs.

We are a fast-growing commercial HVAC, building automation, and energy services company. Our culture exemplifies achieving excellence in everything we do. We are collaborative and work towards the best result for our customers. Our culture is based on four ideals: family-owned, focus on our associates, dedication to our customers, and continuous improvement.

Standard work days are M-F.

COMPETITIVE BENEFITS PACKAGE:

• 401K - Matched
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Tuition Reimbursement
• Gym and Fitness Reimbursement
• RTD Benefits and Taxi Vouchers
• Company Events and Awards
• AND MORE!!

POSITION SUMMARY:

This position will support the Safety Manager in ensuring compliance with OSHA safety regulations, developing and implementing safety programs, and providing daily administrative support, data entry, and record-keeping assistance for the company’s Safety Department.

REQUIREMENTS:

• High School Diploma or GED required, some college or university credits preferred
• 3-5 years of administrative assistance experience
  
• Knowledge of JSA, JHA, and AHA processes
• Understanding of OSHA guidelines and other state and local safety regulations
• Proficiency with MS Office Suite and software tracking systems (Avetta, Veriforce, ISNetworld)
• Strong attention to detail
• Critical thinking, analytical, and problem-solving skills
• Strong communication and customer service skills
• Ability to work well as a team and interact with associates across all remote locations
• OSHA 510 certification preferred

ESSENTIAL DUTIES AND RESPONSIBILITIES:

This job description gives an overview of the overall essential functions, competencies, skills, and abilities for the Safety Coordinator role. Other job duties may be assigned that are not included in the job description.

• Maintains electronic safety system by creating and revising tracking documents, spreadsheets, and databases on a daily, monthly, and yearly basis
• Maintains software compliance tracking systems including Avetta, Veriforce, ISNetworld, Amazon, and Excel.
• Produces weekly scorecard for safety statistics
• Assists with answering safety questions and requests
• Responds to workplace accidents and prepares incident reports
• Oversees all aspects of safety events including scheduling, registrations, confirmations, reminders, certificates, and ordering of food as needed
• Maintains and updates monthly training calendar for team safety meetings
• Orders PPE as needed
• Represents and promotes our Safety program favorably to internal and external end users
• Assists with special projects and performs other duties as assigned

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position:

• Customer Service Skills -The individual has the ability to influence and drive customer satisfaction and possesses the proper judgment to escalate procedures when an emergency arises to meet the customer’s needs.
• Dependability - Follows instructions, responds to management direction, takes responsibility for own actions, keeps commitments, commits to long hours of work when necessary to reach goals, and completes tasks on time or notifies appropriate person with an alternate plan.
• Able to Multi-task - The individual must be able to work on multiple projects simultaneously.
• Organizational Skills - The individual prioritizes and plans work activities and uses time effectively.
• Interpersonal Skills - Works collaboratively with others and communicates well with all levels of employees.
• Professionalism - Tactfully approaches others; reacts well under pressure; treats others with respect and consideration regardless of their status or position;
• Accountability - Accepts responsibility for own actions; follows through on commitments.
• Reasoning and Critical Thinking Skills - Is able to think conceptually and identify solutions.
• Task-Oriented - This individual should recognize the importance of focusing on the completion of particular tasks as a measure of success.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Adequate degree of mobility and vision to assist with training room set up as requested
• Able to lift up to 20 lbs. occasionally
• Dexterity to operate basic office equipment, such as a computer, keyboard, telephone, copy machine, etc.

SALARY: $50,000 - $60,000/year

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